|
|
FAQsQuestions about using the library
Questions about OPAC
Questions about materials and locations
Questions about materials and locations
Questions about making copiesQuestions about the reference deskOther questions
Q1-01 When is the library open? Is it open on weekends?
The library is open Monday through Friday, from 10:30 to 17:00.
The library is closed on weekends and holidays. The library may also be temporarily closed at certain times of the year. Please check the calendar.
Q1-02 I would like to enter the library to read a book.
You can enter the library after following the required procedures.
University-affiliated persons should present their IC student card or faculty card. Non-members of the university should show an ID with photo, such as a student ID card, driver's license, or passport. You may also enter the library by showing an alumni library pass that can be used at all University of Tokyo libraries. If you do not have a library pass, you will need to present one of the IDs noted above and sign in with your name and contact information. Q1-03 Can non-members of the university use the library? Is a letter of introduction required?
Yes, non-members may also use the CPAS Library. If you do not have a library pass, you can still enter the library by presenting an ID, such as a student ID card or other ID with photo and signing in with your name and contact information.
A letter of introduction is not required. Non-members may view materials and make copies (except for extremely fragile materials of high value). Q1-04 How can I get my student ID card or library pass reissued? (for persons affiliated with the University of Tokyo)
You will need to apply for a new pass through your department office.
Q1-05 How do I get a library card? (non-members)
Submit an application form and show an ID (student card, driver's license, passport, etc.) at the library counter.
Students should have their faculty advisor sign their application form. The application form can be downloaded here. Note: You can enter the library to read or copy materials even without a library pass.
Q1-06 Where is the CPAS Library located?
The CPAS Library is located on the first floor of Building 14 on the Komaba Campus.
There is an entrance facing the avenue of gingko trees, but we ask that you use the entrance facing the courtyard.
Q1-07 Can I take my PC into the library?
You can use your PC.
University-affiliated persons: UTokyo WiFi is available.
https://utelecon.adm.u-tokyo.ac.jp/en/utokyo_wifi/ Non-members: eduroam wireless LAN service is available. https://www.eduroam.jp/en Please set up your account in advance.
Q1-08 Can I access the Internet from one of the library terminals?
Yes, but access is only available to search for materials. The number of terminals is limited and we ask that you do not monopolize a terminal for a long period or use it for other purposes than searching for materials.
Note: The library terminals may not be used to view CD-ROMs other than those belonging to the library or to view data for personal use.
Q2-01 How can I find out if the material I am searching for is available or currently out on loan?
Please search online on UTokyo OPAC.
With the exception of some microform and audiovisual materials, nearly all library holdings at the University of Tokyo are registered on UTokyo OPAC. Select "CPAS Lib." from the drop-down list under "Campus" and you can restrict your search to the CPAS Library. If the field for "Location" says "CPAS Lib." or "CPAS Lib. Stack," those items are located in the CPAS Library. Click "Status" to see if an item is available or currently out on loan.
Q2-02 What is OPAC?
It is an online catalog of library materials.
The acronym stands for "Online Public Access Catalog" and is pronounced, "o-pack." This service will give you information on books and journals, where they are located (in an open or closed stack), and whether they are out on loan or in process of binding, etc.
Q2-03 Can UTokyo OPAC be accessed from outside a university library?
As long as there is an Internet connection, it can be accessed from a laboratory, seminar room, or even from your home.
Q2-04 If the book or journal I am looking for is located in "CPAS Lib. Stack," how can I see it?
To see items that are located in the closed stacks, you must fill out a "Closed Stack Request" form and apply at the library counter.
Q2-05 Can I reserve an item that is out on loan?
Persons affiliated with the University of Tokyo can reserve online through MyOPAC. See here for procedures.
Q3-01 How are books organized on shelves?
Books are arranged on the open stacks on the first and second floors in order of the Call Number labels on the book spines.
Refer to the Library Collection page to see the Call Number and location or refer to the library map. When OPAC shows an item's location as "CPAS Lib.," it is in the open stacks. When OPAC shows an item's location as "CPAS Lib. Stack," it is in closed stacks.
Q3-02 What is a "Call Number"?
It is the code number printed on the spine label on the book or journal binding.
For books, this code number is a combination of two numbers: a subject number and an author number. In principle, all items are placed in order of their Call Number which can also be found online through OPAC. For example:
Q3-03 Where can I find journals?
You can search for journals on OPAC in the same way as for books. Enter a title and check the location and Call Number.
If the location is "CPAS Lib.," you will find the journals arranged by Call Number at the location shown on the map below. ○ New 1: Latest issues of domestic journals ○ Back issues 2: Domestic journal back issues ○ New 3: Latest issues of foreign journals ○ Back issues 4: Foreign journal back issues ○ "Over-sized journals" 5: Over-sized foreign journals (in "Comment" column of search page)  Microform materials with Call Numbers including the letter "M" and items noted as being located in "CPAS Lib. Stack" are located in closed stacks and must be requested by submitting a "Closed Stack Request" form at the library counter.
Q3-04 How do I search for the latest issue or a back issue of a journal?
Search for the journal on OPAC and check the field marked "Volume" to see the volume number. For journals for which CPAS has a subscription you will also be able to check "Handling Status."
Q3-05 I found the journal I wanted on OPAC, but it is not located on the stack for new issues.
In addition to the journals to which CPAS subscribes directly, we also have journals that are donated from other institutions. Journals that were donated several years after they originally came out are handled as back issues and therefore are not placed on the stacks for new arrivals. In principle, all journals on the new arrival stacks to which CPAS subscribes are marked with a "+" sign at the end of their OPAC Volume number to indicate the subscription is continuing.
Q3-06 Where can I find language dictionaries?
Small dictionaries can be found on the tables in the first-floor reading room and on the second floor on a table near the stairs. Large dictionaries are in the reference stacks in the R400 numbers.
Q3-07 I cannot find a book or journal that should be in the library. Where is it?
1）Is it an item that belongs to the CPAS Library? If a book, could it be out on loan? Please check the location and status of the item on OPAC.
2）Are you searching in the right location?
3）Sometimes a journal issue is unavailable because it has not yet arrived or is being bound. You can check the status on OPAC. See also Q3-05 4）Someone else in the library may be using the journal issue you seek or it may be in the cart of returned items. Wait a while and check the stacks again. 5）The journal issue you seek may have been returned to the wrong place in the stacks. Check the nearby stacks. To prevent this, we ask that when you finish with an item, please return it to the return cart. If you still cannot find the item you are seeking, please ask for help at the library counter.
Q4-01 How many items can I borrow at one time and for how long?
You can check out a maximum of 10 books at one time for up to 30 days. (University of Tokyo faculty may check out 20 books for up to 60 days.)
The CPAS Library is closed every year for inventory from mid-March to early April. The due date for items at the end of the fiscal year is the last day before this closing (usually between March 15 and March 20). All items taken out on loan in one fiscal year must be returned before the end of that fiscal year. Reference books, Introduction to American Studies books, microform and audiovisual materials cannot be taken out on loan. Bound journals may be taken out on loan for the day only.
Q4-02 I have also borrowed a book from another University of Tokyo library. Is there a limit on the total number of books I can borrow?
The limit given above in Q4-01 is only for the CPAS Library.
Items taken out on loan from other libraries are not included.
Q4-03 Can I return books after hours?
There is a book post outside the library entrance.
Note, however, that items placed in the book post will not be marked as returned until the following day.
If that is the day after your due date, you will be penalized for one day of late return.
Q4-04 Can I return a book by post mail?
Yes, you can. Pack it carefully so that it will not be damaged and send to the address given below. Be sure to include your own name and user ID on the return address label.
Note: Japan Post Yu-Pack parcels may take several days to reach the CPAS Library after they are delivered to university headquarters. Address: CPAS Library Room 104, Building 14, The University of Tokyo 3-8-1 Komaba, Meguro-ku, Tokyo 153-8902
Q4-05 What happens if I return a book after the due date?
You will not be able to take anything out on loan for the same number of days as the days you were late.
Note: Weekends, holidays and days on which the CPAS is closed are also counted, so please be careful.
Q4-06 How long does the penalty period last?
If you have an ID and password, you can check by logging onto MyOPAC.
Q4-07 Can I borrow journals?
No, you cannot. Journals must be viewed or copied inside the library.
Bound journals may be taken out but must be returned the same day.
Q4-08 I want to view the Takagi Collection.
You can view the collection by submitting a Takagi Collection Request form.
Materials are available on microfilm or digitally. Please see here for details.
Q4-09 Can I borrow Introduction to American Studies books?
No, you cannot. Duplicate copies are sometimes available in the general stacks. Please check on OPAC.
Q4-10 What are microform materials?
These are scaled-down reproductions of books, journals, and other documents on film.
The CPAS Library has microfilm (reels) and microfiche (sheets) materials. Special readers are required to view or print microform materials. The CPAS Library has two readers.
Q4-11 I want to view some microform materials.
You may view, copy, and download documents on microfilm and microfiche, but you must reserve first. Send an email to the CPAS Library.
Please see here for details.
Q4-12 Can a non-member access electronic journals from the terminals inside the CPAS Library?
In principle, access is restricted to persons (faculty, students, etc.) affiliated with the University of Tokyo.
There are some publishers that allow access to any library users, but in most cases, there are very strict regulations regarding the downloading and copying of digital materials. Check the conditions for use and the publisher's website before accessing electronic materials.
Q4-13 Can I download a full set of an electronic journal all at once?
Large-volume downloads are prohibited.
When a large volume of materials is downloaded all at once, the publisher will consider this a breach of the allowed quota, and all of the University of Tokyo will be denied further access without warning. Always check the conditions for use and the publisher's website before accessing electronic materials. As an example, JSTOR allows one download and printing per access. Other publishers have similar restrictions.
Q4-14 Can I borrow a video or DVD?
Audiovisual materials cannot be taken out on loan.
There are two viewing booths in the first-floor reading room. Headphones and keys to the booths are available at the library counter. Note: Imported DVDs will have region restrictions. Please check at the library counter before use.
Q4-15 Can two people use one booth to view a video?
Yes, two people can use one booth. A connector for two set of headphones is available at the library counter.
Q4-16 Can I continue to borrow a book that I have already checked out?
You can renew your loan up to two times.
This does not apply, however, if someone else has reserved the book, or you have attempted to renew the loan after the due date and are in your penalty period. Please be sure to renew the loan before the due date. The University of Tokyo members can renew a loan online through MyOPAC. Non-members can apply by email.
Q5-01 I want to take an item out of the library to copy it in my seminar room. Is that possible?
It depends on the type of materials. Please ask at the library counter.
Q5-02 Is it possible to make color copies?
No, the copy machines in the library cannot make color copies.
Q5-03 Can valuable materials be copied?
Please ask at the library counter. Fragile or damaged materials cannot be copied.
Q5-04 Can I copy microform material?
Copies can be made using a reader-printer. The fee is 20 yen per sheet for University members and 40 yen per sheet for non-members. Receipts can only be issued after the next day.
In some cases, it may take around one week to prepare a receipt. Please see here for details.
Q6-01 What materials can I search for at the CPAS Library?
Most of our materials relate to the politics, economics, history, and culture of the United States and the Pacific region.
We also have a few items related to literature and the arts.
There are no items related to the natural sciences.
Q6-02 Will a librarian find any kind of materials for me to do with America?
The library does not have a specialist librarian. The counter staff cannot answer general questions about the Pacific-American region.
Q7-01 I have lost (damaged) the book I borrowed.
Search carefully and if you still cannot find it, or if it has been badly damaged, immediately notify the CPAS Library. You will be asked to compensate for the loss or damage.
Q7-02 Can I ask for the CPAS Library to acquire an item? And if I can, what is the procedure?
Library purchases are decided by the library faculty.
Our budget is limited, but requests will be considered. Please consult at the library counter.
Q7-03 Can I ask the CPAS Library to get me a book from another library?
The CPAS Library does not accept requests for items at another library. You will need to go to your department library and make your request directly.
|
